Bylaw for Management Committee Financial Expenditure

The Management Committee binds itself to the following rules & guidelines for approving expenditure:

1. Any expenditure (eg. expense claim) under $200 (limit per day) does NOT need approval. Notification MUST be sent to the Club Treasurer or, if made by the Treasurer, to the President.

2. Approval of expenditure between $200 & $500 only requires TWO committee members to approve.
   Notification MUST be sent to the Club Treasurer or, if made by the Treasurer, to the President. eg. Purchasing food/supplies for a working bee. 

3. Expenditure over $500 & under $2000 MUST have a majority of the Committee Members approval.

4. Expenditure over $2000 & under $5000 MUST have TWO quotes, AND notification to all committee members.

5. Expenditure above $5000 MUST have THREE quotes, AND notification to all committee members.

6. The committee MAY vote to override the above rules on an case-by-case basis with a simple majority of the committee.

7. An overriding exception to ALL of the above is when the entirety of an approval comes from committee members that are in a relationship (eg. family etc) OR are living under the same roof. They MUST NOT be the sole approvers for purchases when multiple people are required.
   Committee members affected by this clause additionally MUST not have (when combined) the sole approval on financial instruments. eg. There must be someone else to approve bank transfers etc.
   The intent of this clause is to protect both the club and affected committee members.